Kentucky Kids Consignment Sales

Clear out the clutter and bring home the bargains!

Our huge sales floor full of items for babies and children!

MY CONSIGNMENT MANUAL FOR SELLERS

Updated – 7/11/07

Welcome to our electronic tagging system designed with you, the seller in mind. This system was developed from your perspective to help make participating in seasonal consignment sales easier and less time consuming. What is the biggest complaint from sellers regarding selling in these sales? Sellers would describe how long it took to prepare their items for sale. Either each sale has their own individual tagging system or it takes hours to handwrite all of the tags or the check-in process takes too long, etc.

This manual was created to provide you both with details to answer most of your common questions and a quick checklist of how to’s…. How to do this, how to do that and maybe even some new ideas on how to use the system to organize your items, such as: donations to charity for tax purposes.

This manual is a continual work in progress because we add more features every quarter. If you have any comments regarding our system or this manual, your positive feedback or constructive criticism is always welcome. Just email us your comments at contact-us@myconsignmentmanager.com.

Thank you for using our system. We hope that it saves you lots of time. Something we mothers always need more of…..

Kelli

President, My Consignment Manager

HOW TO USE THE MY CONSIGNMENT MANAGER SYSTEM

1. Register – each seller must first register with My Consignment Manager to use the system. If you already have an account with My Consignment Manager, skip to step 2.

Fill in all information following the formats required.
You will need to accept the terms and conditions.
Remember that the User ID and password are case sensitive.
Be sure to write down your User ID and password.
Click on the "create an account" button – Very Important or all of your data will be lost.
Continue to follow the prompts to then register for the Kentucky Kids Consignment Sale.
Click on "register" when complete. Now you have created an account and are registered for one sale.

2. Log in to My Consignment Manager

Log in to My Consignment Manager using the User ID and Password you used when you registered.
Remember that the User ID and Password are both case sensitive.
Sign up to sell at the current sale by clicking "register me as a seller" if you are a returning seller.

3. Seller Home Page

Welcome! This home page will display after you log in.
From here, you can choose your volunteer work shift, schedule a check-in appointment, enter items, manage inventory, and print your tags.
At the bottom of this Home Page screen are additional tips, suggestions, and FAQ’s.

4. Select a Volunteer Work Shift

To register to volunteer, select the shift that you would like (click on the white button on the left) and click on “Add me to selected shift”.
Only open shifts will be visible to you. The red high priority shifts absolutely must be filled or we can't run the sale. Once those are filled, additional days and times may become available.
The shift that you choose will be in bold. However, on some browsers, the bold is hard to see. It may appear that nothing has changed but scroll back down to your selected shift and see if your ID is written in that shift. Others will see it as “already selected”. Or sort by “Volunteer Name” and your name will sort itself more visible to you.
Sellers who also work a volunteer shift will have their $10 registration fee waived. Sellers who work two volunteer shifts will have their $10 registration fee waived and enter the presale an hour earlier. Only one "trade" shift per worker.

5. Select a Check-in Time

To select your Check-In Schedule, select the shift that you would like (click on the white button on the left) and click on “Add me to selected Check-In Time”.
If you need to delete the shift, simple check the box and click “Remove me from selected shift”.
If you miss your appointment, you can still come any time that we are open for check-in, but you may be asked to wait a few minutes until we can accommodate you.

6. Enter Items

Make sure you select Kentucky Kids Consignment Sale (Elizabethtown or Louisville, as appropriate) as your sale. As long as you continue to enter items, you will not need to reselect this item. If you go to another screen, the system will reset itself and you will need to re-select it.
If you are a returning seller, your item numbers will start where you left off last sale.
The price can be selected either by mouse, by digit (which can be faster) or typed in. Zero is allowed for items with multiple pieces so be careful not to select it by accident
If you check the discount box, then this item will be sold at half price on the last day of the sale. If you leave it unchecked, then your item will not be marked down. Discounting your items is optional.
If you check the donate box, then this item will be donated if it has not sold by the end of the sale. If you leave it unchecked, then your item will not be donated. Donating your unsold items is optional.
The Seller number is filled in automatically.
Choose the size with your mouse, the arrow key or type the first letter of the word. Please only use S/M/L sizes for maternity clothing. If child or junior clothing is sized as S/M/L, try to place it in the appropriate numerical size.
Type in a brief item description. Your description will help us match items with tags should they get separated during the sale.
Choose the category with your mouse, the arrow keys or type the first letter of the word.
Click on “Add Item” or hit "enter". The system will add the item to the bottom of the screen for you to view.
If you make an error or need to correct an item, you can either click on “Edit Item” or go to the Manage Inventory Tab and make changes there.

PLEASE NOTE: Notice at the bottom that all of your items are added to the bottom below the entry form. If you leave this tab or are timed out of the system, then all of the items at the bottom of the page will disappear. DO NOT WORRY. They are still in the database and can be accessed via the Manage Inventory Screen.

The keys to making this system efficient are:

Sort your items by gender and size before you enter them.
When using the drop down screens (price and type of item), type the first number or letter of what you want to enter – then continue to press the same number or letter button until you find what you want.
When entering descriptions, type the first line with the words that will be consistent from item to item. For example, if you have 10 Gymboree items, type "Gymboree" on the first line and give more details on the second line. That way, you do not need to retype "Gymboree" over and over.
Set a chunk of time to tag your items. It is more efficient if you tag many items at one time, because you will not be required to retype the fields. All of the fields will remember the previous information except for the price.
Use the tab button instead of the mouse and enter when complete. When you use the mouse it will slow the process down. Another hint is when you have repeat items, you can keep the description the same and just adjust the price and hit add item. Beats typing in every line every time!

You do not have to enter all of your items in one process. Your data will be stored for up to 12 months. If you continue to use the system, and your account is continually active, we will probably keep your data longer. Enter items one day, print next week, timing does not matter.

The system will time you out after it remains idle for 15-20 minutes, so try to sort items before you start tagging. If the system times out, you lose the efficiency of the system, because you will have re-enter all of your information again for the next tag.

7. Print Tags

You will need Adobe Acrobat Reader in order to print your tags.
Go to the yellow box and select the items you want to view. You can use the different selections to help you reduce how many items you need to click to print. Make sure you select the correct sale, then click on “Generate Items List”.
From the item list, select the items you want to print. Tags will print eight to a page, so print in increments of eight to save paper. Or Click on “Check All” to save time and download as many tags as you can evenly. (You can save the final PDF document to your computer and print whenever you want.)
Click on “Generate Tags”. The system will tell you how many tags you have selected. If you have selected less then the number of tags allowed on a page, you have the option to click cancel and select enough tags to fill up the page with tags. If it is correct, click ok.
If you have logged into MyConsignment Manager via the links on the Kentucky Kids Consignment Sales website, you will not need to enter a print code. Should you need a print code, refer to the email you got after registering or call or email us.
Now click on the long name/number that is underlined on the yellow line (it ends in PDF). Only click once and wait if your computer has a slow connection. You may need to turn off your pop-up blocker.
You will see what your tags will look like on the screen. If you are not satisfied with the text on your tags, discard the PDF, back out and fix any errors before printing.
NO PDF TAGS? Try right clicking on your mouse while you are on the link and choosing "open in a new window" as your pop-up blocker may interfere.
To continue, in the top left corner of the screen click on File. Choose Print from the drop down menu. Don't change anything on the screen. Notice how many pages it says you will be printing and make sure you have enough cardstock paper in your printer.
Load your printer with 60-67# cardstock paper which is widely available at office supply stores or Walmart/Target/Kmart. (White or light colors – NO dark colors) DO NOT PRINT ON REGULAR COPY PAPER. The tags WILL tear and wrinkle and bend and will cause problems. Use a normal or even "draft" print setting as too light or too heavy printouts will keep the barcodes from scanning correctly. Make sure the paper is loaded properly and press OK. Your tags will print with the barcode right on the tag. Check the printout after the first 8-24 items so you can catch any mistakes before you continue. If you have a color printer, choose "black cartridge only".
Cut tags apart and stack in order so you can attach with 1" or larger safety pins (for clothing) or tape for baggies, books etc. DO NOT TAPE OVER THE BARCODE. Be careful when attaching tags to notice the description and make sure it matches the item>
DID YOU GET AN ERROR WHEN PRINTING? ARE YOUR BARCODES FUZZY? Go to the ‘Print Items’ tab and select these items again and reprint with a lower print quality if needed..

8. Manage Item Inventory

Go to the yellow box and select which items you want to view.
Make sure you select Kentucky Kids Consignment Sale as your sale, then click “Generate Items List”.
To edit your items, select the items you want to edit from the list just generated by either selecting all or select each item that you need to edit. You can mass edit many items at once, which will save you time. For example, if you forgot to check the discount item box for 20 items. Instead of fixing each item separately, change them all at one time.
EDIT FUNCTIONS:
- Mark Items Sold
- Mark Items Printed
- Mark Items Discounted
- Mark Items Donate
- Mark Items not Sold
- Mark Items not Printed
- Mark Items not Discounted
- Mark Items not Donate
- Remove Items (when you do this, you will no longer have this item # in your list)
- Edit Item
- Edit Multiple Items (price, size, description lines 1 and 2, category)
To generate your Projected Settlement Earnings Report, select the items you want to view and enter the percentage you expect to earn (do not enter decimals), then click on “Generate Projected Settlement Report”. THIS IS ONLY A TOOL and does not guarantee any profits or guarantee that the sale report will be the same. This report is not connected to the final seller report from which your profits are calculated. It is a simple projection tool. You can also use this report after your sale to show you all of your Donated Items and print the report for your taxes.
To transfer your items from/to another sale, first generate an item list from the old sale, then select the items you want to transfer, and then select the correct Season/Year where you want to move the items. You may find it helpful to mark all items as "not printed" before transferring them if you need to reprint tags for any reason. Click “Transfer Items to Consignment”. If you transfer items from a past sale, make sure they are appropriate for the current season. If you edit any information on the tag (price, discount, or donate selections), you MUST reprint your tags. If you use tags from previous sales, there may be missing item numbers. This is not a problem and will not affect the sale in any way.
You can reset your Item Numbers back to ‘1’. You only use this button when all of your SOLD items have been deleted and all of your other items have been donated or trashed. When all of your items are removed, then you can click on this button “Reset Item Numbers” and your item numbers will reset to zero.

9. To View Your Settlement Report

Log-in to your Seller Home page and choose "view settlement report". Sold item information will be available here during and after the sale. Once the sale is complete, your items will be marked sold/not sold/or donated on the "manage inventory" screen as well.